How To Create FREE Business Emails with Zoho Mail (5 Emails for Free) | Zoho Mail Tutorial

are you launching a new business or maybe you already have an existing business but you don't have the funds to invest in a email service provider like google workspace outlook for business yahoo and other paid email services to set up your business emails well today i'm excited to walk you through the process of creating free business emails with zoho mail hey team stewart here welcome along i hope you're all doing well now today we're going to launch into a zoho mail tutorial for beginners this tutorial is designed for small businesses looking to set up and create up to five professional business emails completely for free okay so before we set up your business emails with zoho mail consider subscribing if you haven't done so already or if you're new to this channel and that way you'll stay updated with actionable videos and tutorials designed to equip you with the skills knowledge and tools to grow your small business online and with that quick note out the way let's go ahead and create up to five professional business emails with zoho mail [Music] okay so without wasting any more time let's go ahead and create up to five professional free business emails for your organization now the first thing we need to do is head over to zoho dot com forward slash mail and that's going to take you to this zoho mail webpage now you can also click the link below this video in the description and that's also going to take you here now it's important to note that if you decide to use the link in the description then we will get a small commission if you decide to upgrade to a paid plan in the future and this just helps continue to support our channel so thank you in advance okay so once you've arrived at zoho mail simply navigate up to pricing and under pricing what we want to do is scroll past the paid plans until you find this free plan over here and as you can see with the free plan we can have up to five users and each user receives five gigabytes of storage and can upload attachments of up to 25 megabytes and we also have access to other zoho applications now we believe that this free plan is more than sufficient enough for small businesses with up to five users that need to have access to email because the majority of small businesses only need one single domain now it's important to note that you still need your own professional domain if you don't already have a domain then we'll show you how and where you can purchase your own domain name and having a professional business domain name is important for every business okay so we'll talk more about domains shortly now what we want to do is get started so simply navigate up to sign up and click here this is where we want to add our name email address or phone number and then our password so we're going to go ahead and quickly add our details now okay so once you've gone ahead and added your name your personal email or phone number and you've added a password come down here and agree to the terms of service and privacy policy feel free to click on terms of service and privacy policy to briefly read over those and then come down and click sign up and here depending on if you added your email address or phone number you will receive a verification otp so go ahead and locate that and then come down and add that in here and then once you've added your verification code come down and click verify and welcome to zoho mail now the first step to setting up our account is coming down and adding an existing domain so come down and click add now and up here what we want to do is add our existing domain name and our organization name now like i mentioned earlier if you don't currently own a domain name then you will need to purchase one for your organization if you want to set up business emails and for this tutorial there are two places that we recommend you purchase your domain the first is onlydomains.com this is a great place that you can quickly purchase a domain name and then with onlydomains.com we're going to walk you through the process in this tutorial how you can set up your email with your domain name and this process is slightly technical and can be daunting however we're gonna take your hand and slowly walk you through that process now the other option is purchasing a domain name from hostpuppet.com we'll leave all the links below this video in the description now host papa is our number one domain and web hosting provider for small businesses this is because they provide unbelievable 24 7 support chat and so if you have zero technical expertise you're a complete beginner we recommend checking out host papa purchasing a domain from them and then sending the information that we're gonna go through today from your zoho mail in order to connect this information with your domain okay so like i mentioned in this tutorial what we're going to do is use only domains to connect with zoho mail however if you decide to go for hostpapa then their support team will help you with this process and if you like you can also purchase your domain name from any provider that you like the process we're gonna walk you through is the same okay so i'm gonna go ahead and add my domain and organization name and once you've added your existing or new organization domain name and you've added your organization's name down here come down and click add then navigate over to proceed to domain verification and then up here we want to make sure that this recommended method is selected add a text record in the dns so basically what we need to do here is copy the text name and the text value over here and add this as a new record for our new domain so we're going to use the text name as an at and then over here what we're going to do is copy this code here and as you can see that code has been copied and then head over to your domain provider and here we are within our domain provider account using only domains now if you're using only domains as well you can follow this process step by step if you're using a different domain provider then this process is going to be slightly different in terms of finding your dns records however the process of updating your dns records is exactly the same and like i mentioned before if you decided to purchase a new domain from hostpapa then what you can do is simply enable the chat and simply send them the information that we're about to go through for them to set this up for you okay so what we're going to do is navigate over to domains and then come down to my domains and then come down and locate your domain name this is our domain name we're going to click here and then once you've located your domain name what we need to do is click dns settings and navigate down to edit zone records and here what we want to do is scroll down and simply add a new record so what we're going to do here is navigate across and then come down and select text then within host what we want to do is add the at symbol then simply navigate across over to content and under content what we want to do is right click and then come down to paste and we want to paste in the code that we copied earlier from zoho mail then simply navigate up to add and just like that we can head back to our zoho mail account and here back in our zoho mail account what we want to do is head over to verify text record and just like that you have now verified your domain ownership come down and click create and this is where we can go ahead and add up to five users for free to zoho mail as you can see we have one user this is myself stuart cush.org nz this is my business email and i can add up to five so to do that simply navigate up to add then add your new users by simply adding a first name last name username and password so i'm going to go ahead and quickly do that now and then once you've added your new user's information you have the option to upload a profile picture of your new user or you can leave that for them to upload themselves and then down here we have the option to keep this enabled force users to change password on first login i recommend keeping that selected and then come down and click add and just like that i've gone ahead and added one additional user from my organization to zoho mail and as you can see they have their own professional business email so remember you can add up to five users completely for free including yourself simply navigate up here and click add and remember once you've created a new user what you want to do is send that new user their new username and new password so that they can log in to their new zoho email then once you've added all your users come down and click proceed to setup groups and this is where we can set up email groups simply click create your first group now and these are emails that specific groups within your organization will receive for example you could have a support group email a sales group email offers group email there are many different types of group emails that you can create based on your business requirements simply navigate up to group name group email address and group description and add those details we're going to go ahead and quickly do that now and up here you can see that we've named our new group called support below that we've got our group email address which is support cush.org dot nz the group description is this is our client support email group so basically when a client sends an email to this email here you can see that everyone in our organization will receive this email or what you can do is select group members and then come down and click proceed you can also add a profile picture for this group if you like we're going to come down and click proceed and this is where you can add those members to this group so i'm going to go ahead and click add and then come down and click add all organization users just because we only have two users in our organization at the moment so i'm going to come down and click create and as you can see our new group email support has two members that can receive emails from this email address okay so once you've added all your email groups come down and click proceed to dns mapping and here what we need to do is head back to our domain provider and update our mx records and this will allow us to start receiving emails in zoho so what we're going to do is simply copy this 10 here and then copy this address here so what i'm going to do is remember 10 and then navigate over here and click to copy and as you can see this address here has been copied then what we want to do is head back to our domain provider and then down here within our domain provider and dns settings again what we want to do is come down to new record and add those three mx records so to do that what we're going to do is add the first one by simply clicking on host and then again we want to add the at symbol then navigate over to records over here and come down and select mx then next to content what we want to do is paste in the address that we copied by simply right clicking and then coming down to paste and then over on priority what we want to do is add 10 then simply click add and now we need to do this two more times so head back to your zoho mail and then come down and we've already added the first mx record so what we want to do is come down to the second one and click copy then what i want to do is remember 20 as the priority over here and then head back to our domain provider then i'm going to come down and add an at symbol in here again then navigate over here and select mx and then like we did earlier we want to paste in the address that we just copied and finally add the priority in here which is 20 then click add and then we just need to do that one more time so head back to your zoho mail and then down here we want to copy the final mx record and then remember the priority this time is 50. so i'm going to head back to my domain provider and then next to new record i want to add at again then locate mx record over here mx and under content what i'm going to do is simply paste in that mx address and remember the priority this time is 50 and then click add now it's important to note that if you have other mx records from other providers on here so maybe it's an older domain and you've been using a different email provider and you have old mx records you want to make sure that you remove those mx records so what we're going to do now is head back to our zoho mail and then once you've added all three what we want to do is simply click verify mx records now your mx records can take time to propagate they can take up to 24 hours so what you want to do is move on to the next step now if you're still not verified after 24 hours what you want to do is reach out to your domain provider and just double check the information then here what we need to do is configure our spf to do that what we're going to do is navigate up here and click to copy remember we're going to take this at symbol under text name and then head back to our domain provider then come down to new record and what we want to do here is add the at symbol again then navigate over here and find text then simply paste in that address here and click add then head back to zoho mail and come down and click verify spf record then under dkim record what we want to do is under text name we want to come down and copy this and head back to our domain provider and then come down to new record and what we want to do is paste in that value for host then navigate over here and click text record and then head back to zoho mail and copy the value i'm going to navigate up here and click copy and then head back to our domain provider and then paste in that value here and click add and now we can head back to our zoho mail and then come down and click proceed to email migration and this is where we have the option to migrate data from our previous email services that we've used in the past if we navigate up here and click start data migration and for example if we used any of these protocols or applications we can go ahead and migrate that information over to zoho mail however we're not going to do that so if you want to migrate data from your previous email services you can do that here then come down and click proceed to mobile configuration and this just basically shares that you can go ahead and download zoho mobile apps so what we're going to do is come down and click proceed to setup completion and then navigate over to your inbox by clicking here and congratulations just like that you've completed the initial setup of your zoho mail account you now have a professional business email for free and remember you can connect and create up to five separate users with their own professional business emails so go ahead dive into your zoho mail account and enjoy all the awesome features that zoho provides and there we have it guys that is it for today's comprehensive zoho mail tutorial for small businesses looking to create and set up up to five free business emails with zoho mail now if you have any questions about zoho mail make sure to pop those down below and with that said thank you so much for watching this tutorial all the way through to the end if you got value make sure you leave a like and subscribe to this channel and that way i'll see you next time take care guys [Music] bye

Channel: Stewart Gauld

Views: 37,663

Keywords: zoho mail, business email, free business email, zoho mail tutorial, how to use zoho mail, zoho, How to Create Business Email, create business email, setup email on domain, how to set up a business email, custom email, domain email, professional email, Stewart Gauld

Id: 6TdLq59cdpE

Length: 18min 3sec (1083 seconds)

Published: Tue Sep 28 2021