- Yes, you did in fact,
read that title correctly. We now can do completely
automated recurring tasks, which are tasks with repeating
due dates inside of Notion. Check this out. Here I've got an inbox inside
of my task manager in Notion. This is using my Ultimate Tasks template, and I've got a bunch of
tasks that I want to recur with different recur intervals. Here we have an overdue recurring task that is supposed to happen
at the end of every month. Here I've got a workout which actually recurs
every Tuesday and Thursday. Here is taking vitamins, which happens every single day, et cetera. And I want you to pay attention to both the due date column here and the checkbox column, the done column. Once I start checking these tasks off, because in just a couple of seconds, you're going to see these
completely update themselves, again auto magically. Now there are some good news and some bad news associated with this. Let's talk about the bad news first. This is not a feature release video. As of this video's recording, Notion has not yet given
us a completely native, in the app, recurring tasks function. However, the good news, it doesn't really matter
because as you just saw, we have a completely automated solution to share with you inside of this video. And the best part about it is number one, you do not need to do any coding
whatsoever to get it done. It's actually a pretty easy setup, especially if you follow my instructions. And number two, you can
do it completely free. So I'm gonna be splitting this video into two different parts. The first part is gonna be
completely focused on Notion and it's sort of the
manual part of the process. I'm gonna show you the
combination of properties and formulas that actually
drives our recurring tasks engine and show you how you can set
up your own recur criteria, be it recurring every single day or specific days of the week, like Monday, Wednesday, Friday, or even every three months on
the last weekday of the month. There are quite a few different
combinations that you can use for your tasks using this solution. And if you wanna stop there, you can use the tried and
true manual recurring task solution that I've been
using for a couple years where you just manually
update your due date column to what's displayed in
the Next Due property, which will then update Next
Due itself, just like this. So that's a pretty easy way to
do it if you don't wanna mess out with any automated
bots, but what's really cool and what's going to take up
the second half of the video is that we can automate this. And in that second half, I'm gonna show you how
to do this automation with two different apps. The first is going to be with make.com, which is formerly Integramat. It is going to be my recommended
and preferred solution because it is actually free to do. Now the one drawback with using make.com is that Make is a very
complicated and powerful platform so the initial setup is a
little bit more complicated than it's gonna be with our second tool, which will be automate.io. However, this is a complete
step by step tutorial, so I'm gonna show you
exactly what you need to do, and if you follow the instructions, it shouldn't be too hard. So I will recommend
Make as my primary tool for that part of the process. But if you are willing to pay $9 a month and you do want a slightly
easier setup process, automate.io, which is another tool and actually one that Notion
itself acquired last year is also a tool that will
work for this process. So I'll have them both in this video. Unfortunately, I will not
have a tutorial for Zapier because right now Zapier's
Notion integration is broken. So please get on fixing that Zapier, and once you do, I will
have the written version of this tutorial updated
with a Zapier section. And if reading is more your speed, or you just want to
double check something, I'll have that linked in
description down below. Last bit of housekeeping
before we dive into the technical tutorial part of this video is that I have a huge update out now for the Ultimate Tasks, task manager and project manager template
that I've been offering for the last couple of years. This is the biggest
update we have ever done. And it includes all of this
recurring tasks logic within it. So you don't have to do it
inside of Notion for yourself. You can just duplicate my template and then you can follow
the last half of this video to automate it, if you want. And Ultimate Tasks has a
bunch of other cool features like subtask support and
a daily journal feature and smart lists and a project
area with progress bars. So if you do wanna try managing
your tasks inside of Notion, check it out, I'll have have that linked in the description down below as well. So all that being said, let's get into how we do
recurring tasks inside of Notion. And if you watched my
original recurring tasks video way back in 2020, it was actually my first
video on this channel, you'll know that the way
we handled recurring tasks back then was pretty simple. For any task like this take
vitamins task right here, we would open it up and
we would add a number in this little property
called recur interval. This is just a number property, and it would inform our next due property, which is actually a formula
to basically iterate the due date, a certain number
of days into the future. It was pretty simplistic, but it did have some logic in
there to handle overdue tasks. That was pretty much it. Now, thanks to the efforts of my developer and one of my best friends, Martin Bayme, who has been working on
this for a couple of weeks, we have a lot more capability inside of our recurring task
solution and Ultimate Tasks. Instead of just recurring by
a specific number of days, we can now do pretty
much any recur interval that you could use inside
of any other project or task management app, like Click Up or To Doist or Microsoft To Do. If you can do it there, you can probably do it here
with very few exceptions. So now to set recurring tasks, and I'm actually gonna go over
to a new little blank copy of Ultimate Tasks that I was
setting up for this video. You first create your yourself a task. So I'm gonna call this one, let's just say workout
and set a due date for it. So let's just say today, I wanna work out. I actually already did that today, so later I will check it off. And to set up your recur interval, you wanna open up this task. And once you do, you're gonna see three useful little properties. First we have our classic recur interval, which actually that our new
update to Ultimate Tasks is completely backwards compatible. You can just put a number
in here and it's gonna count forward a specific number of days. But we also have a
property called recur unit and another property called, which is a bit of a mouthful, days only set to one days. So I will explain that in a second. First we have recur unit. This is sort of the heart and soul of our recurring task solution. When you open it up, you're going to see
several different choices for how you can recur. So we can go by days. We can go by weeks. We can go by months and then we have a few
more advanced options. So you can do months on the last day, since the last day of the month
changes every single month between the 30th or the 31st or in February, the 29th or 28th. We can do months on the
last and first weekday, or we can recur by a number of years. So let's just say I wanted
to do every single day, I could just put one here and
I could change this to days or actually leave it blank
because the default is days. If I wanted to recur every single week, I could go ahead and change
this to every one weeks. And now you can see, we have
a due date of March 22nd, and the next due is March 29th. If I wanted to go every two weeks, I would simply change this to
two and I would get April 5th. And again, this does handle overdue tasks. So let's say I haven't
done my workout in months and I was supposed to
work out January 4th, the next do is still
going to be March 29th because there is logic in
there to handle overdue tasks. So I'm gonna go ahead and
set this back to March 22nd and I'll show you some of the
more fancy options as well. Let's just say I wanted
to actually workout on the last weekday of every single month. Or maybe have a, maybe every other month actually. Right now we see our
due date as March 22nd, but the next one is actually May 31st, which if we go in here and look at May, we can see is indeed a weekday. Now, what if you want to recur
on specific days of the week, like Monday, Wednesday, or
Friday or Tuesday and Thursday? This would actually be a
little bit more useful for a task like working out wouldn't it? Well, I'm gonna go ahead and
set this again to March 22nd. I'm going to set my recur interval to one. I'm going to set my recur unit to day, and now we have this
property coming into play, days only of set to one days. And the reason this property
is called what it is, is to basically tell you, if you want to recur by
specific days in the week, you have to have your
recur interval set to days and recur interval has to be set to one. So this needs to be like this if you wanna use this property. But once you do, you can choose as many of the days of
the week as you want. So I'm going to choose Tuesday,
Thursday, and Saturday, which are my common workout days. And we'll be able to see that the next due for this task is March 24th,
which we can see is a Thursday. If I set this to Thursday, we'll see that it's now due on March 26th, which is a Saturday. And if I set it to Saturday, then it should be next
due on the 29th, right? And there it is March 29th, 2022. So by using these three
properties in combination, you can set, again, pretty much
any recur interval you want. And if you're okay using the
old school method of simply moving your due date to the
date displayed in Next Due, you can manually handle
recurring tasks inside of Notion. The one thing to note is that if you're gonna do it that way, the done check box is completely useless for recurring tasks. And the reason for that is right now Notion doesn't provide us a
way, internally within the app, without using the API and apps
like Automate or make.com, it doesn't provide us a
way to check off a checkbox or edit any writeable property whatsoever and have that automatically
change another property. There's just no way to do
that without using the API and these external tools. So you wouldn't use the done check box, but you would just change your due date and your filter criteria
will probably kick that task out of certain areas like
your today or your tomorrow or your next seven days view. So that is recurring tasks
inside of Notion, the manual way. If you are curious about how this works, I actually will be linking
to a documentation page in the description. And the reason that I'm
going to explain it there is the formula that Martin
wrote to make all this work, let me just give you a small
taste of what this looks like. It is absolutely massive, and it utilizes some helper properties that we had to code in to
help Notion's performance because the original formula he wrote was like over a thousand lines and it was slowing Notion down. So he figured out how to split things out into a few different helper properties. There are some cases where
the formula won't even parse if it doesn't need to. So it keeps Notion running nice and fast, but it does all these different
cool recur combinations. So from there, we are going to be moving into
the fun part of this video, which is automating this. So we can check off the
done property right here, and actually just let
this thing do its thing as it would in To Doist or Click Up or any other app that you might use. And to do that, we are first going to
go over to another copy of Ultimate Tasks that I
have prepped for this video. And this is going to be the copy we are going to be working with make.com. So I'm gonna come back to this inbox here, and I've got some pre-prepped
tasks that we are going to use to test our automation. And the first thing we
need to do is go over to again, make.com. If you haven't gotten account already, you wanna create that. And then you wanna come over
to this little scenarios tab on Make and click create a new scenario. And this is where we are
going to search for Notion and start creating our bot or automation. So let's click the plus button right here, search for Notion and click it. And then when we get this listing
of the actions or triggers or items that we can look at, what we wanna pick for
the first part of this bot is the search objects option right here. So I'm going to click that. And next I wanna click add right here in the connection area, because I need to actually
authenticate this scenario with Notion and give it access to a very specific page
inside of my Notion workspace, my Ultimate Tasks template. So I'm gonna click add right here. I want the connection
type to be Notion public, not Notion internal, and it
doesn't matter what I name it. So I'm just gonna name it,
my Notion public connection. I'm gonna click save
and it's gonna open up a little access window right here. And this is where I'm gonna
give Make access to again, the specific page inside
of my Notion workspace that it's going to need access to. So first I wanna switch my
workspace from College Info Geek over to my workspace, personal workspace, because that's where I am doing this demo. And I'm going to click
select pages right here. Don't worry about any of this. And it's now going to ask me
which of these I want to add. So because we are working on this Ultimate Tasks video Make
page, I'm gonna click that. And then due to Notion's
cascading permissions feature, any page within that
page that we just checked is also going to be available
to the Make integration, which means the database we
wanna work on will be available. So all I need do is click
that top of the page, I need click allow access, and the connection is now verified. So the next thing I wanna do
is search for database items and I need to pass the database ID for the all tasks
database inside of Notion. So I'm gonna go back to
Notion and to get to that we actually need to get
to the specific database, not this page, because currently we are just sitting on a page inside of Ultimate Tasks that has a linked database view on it. We need to get to the actual database. So do that, I'm gonna come back up to the Ultimate Tasks homepage. I wanna open up this
views toggle right here, and I'm going to click on the
all tasks page right here. This is how you access
the master tasks database inside of Ultimate Tasks. Now I'm just gonna hit
Control + L on Windows, which will co be the URL of
this page to my clipboard. On a Mac, it'll be Command + L. And I'm going to open a notepad
instance here in Windows, because I need a very
specific string from this URL. I need the database ID. And when you copy a database link or a URL to your clipboard with a Notion, the ID of that database
is whatever is between the slash after the so in notion.so and the question mark over here, which starts a query string right here. So I'm gonna copy from
this nine to this nine, and that is going to be my database ID. Over in Make I need to
pass that database ID to the bot that we are building. And this is going to kick off the process of allowing us to search our database and look for any task that is done and is a recurring task, so
our bot can then update it. So I need to add some filters here. There are three that we wanna add. The first one being the done check box, and we are going to select equals. And then in this third field
here, we're gonna click it and we get this little
window here full of functions we can actually drag in. The interesting thing
about Make is it basically is giving you access to
pretty much all the functions of the API in a GUI here,
a graphical interface. So you have a lot of what you
can actually use through code, if you know how to program,
you know how to use the API, you have access to a lot of that stuff that apps like Zapier or Zapier and automate.io. kinda hide from you. Make is really the most
technical of these apps. So that's why this process
is just a little bit more involved than it is with automate.io. So here, we're gonna
grab this true keyword and we're gonna drag it right here. So essentially we are
filtering through our database to number one, find tasks
where the done checkbox is actually been checked off. Remember the checkbox property
is a Boolean operator. It's true false. When it's checked, it's true, when it's unchecked, it's false. And we wanna only find tasks
that have been checked off, so we're doing done equals true. And remember to always look
for that checkbox property. We're gonna add another and rule. We want it to be an and rule
because we need all of these filter criteria to be true. And here we are going to look for the next due formula property. We're gonna come down into
our second field here, and we're gonna look
for this formula section and we wanna make sure
that it is not empty. So we're gonna do text is not empty, but make double sure
that you're underneath this formula subsection for this field, because there are other
text is not empty choices. So text is not empty Boolean again, under that formula field. And finally, we want to grab true here. So we just basically wanna make
sure that the next due area is not empty because that would indicate it's a recurring task,
not a one time task. And finally, we're gonna add
one more and filter here. We're gonna open up this a
little dropdown and once again find that next due formula. Here in our second dropdown, we're gonna go once again
to that formula subsection, not text, and we want to
choose text does not equal. And then you wanna paste
in this string here, which I will have in the
description down below, and also in the written blog
post version of this tutorial. But essentially you can
screenshot here if you need to, Error in Recur Interval:
Non-Whole or Negative Number. This is essentially an error check. If you put a negative number
in your recur interval, or you put, you know, a
1.2 in your recur interval, it will throw an error
instead of giving you a date because it can't use those numbers to determine what the
next due date should be. So we just wanna make sure
that we don't pull any tasks that actually have this. Finally in the limit area,
we want to type in 100 and that is going to be it
for this part of the bot. Now, before we move on, we need to go over to
Notion and do something. We need to go over to Notion
and we need to check off one of our recurring tasks. Just one, it could be more than one, but it just needs to be at least one. And the reason for this is
as we're building this bot, make.com needs to actually
see at least one task that fits our filter
criteria we just set up, which to remind you is a done check box, a non-empty next due property and a non-errored next due property. So I'm just going to check off this take vitamins task here, and that's gonna give Make what it needs. So now we can come back to make.com and before I make the next part of this, I want to hit run once down in
the bottom left corner here. And when I do that, I should get a green check
mark with no errors here. So if you get an error
open up the little bot here and make sure that
there's nothing different from my example here. And now, because we've run it, Make now has some data
from our Notion database that we can use for our second step. So we're gonna hover over
this little circle here and to the right, we're gonna
see, add another module. I'm gonna hit that and I'm going to once again click Notion, but this time I wanna see
elect update a database item. So the first part of the bot
that we already created was searching the database
for done recurring tasks. The next half of the bot we're
creating is the logic that will actually update those
recurring tasks for us. So we wanna pick, update a database item. Once again, I need to
pass the database ID, but before I paste it
in, I'm going to change, enter a database ID from
select from the list over to enter manually. And then I'm going to
paste in my database ID. So I'm once again gonna
open my little notepad that I had here, grab that database ID. Once again, remember it
is between the slash here and the question mark here. Copy that, paste it in. And now here in the page ID area, I want to grab this page
ID object from the star tab of this little modal that we have here. So again, if you don't see this, it means that you didn't have a done task in your original run once scenario from the first part of this tutorial. If it didn't get any
information from Notion because of the filter criteria, you're not gonna see all this, you know, useful information here. So I'm gonna grab page ID and
I'm gonna put it right here. And now I'm gonna set up the fieldS that we actually want the bot to update. So I'm gonna add an item right here. And the first one is
going to be called, Due. Literally just gonna type in the word due and then I'm gonna choose a value type, which is going to be a date property here. And now we are going to do what I think is the most complicated
part of this tutorial, so pay double attention to this part. I screwed it up when Martin
was telling me how to do it. In the start time area of
date, we wanna click here, and the first thing we
wanna do is come over to this calendar icon across
the top menu bar in this modal. So click right here and
underneath functions, we are going to find a
function called parse date, and that is the last one, actually. So I can actually grab this and I can drag it into start time. And it is gonna give us
a parse date function with parentheses a semicolon, and we're gonna have a
little cursor in here, we can actually do stuff, drag stuff. So the first thing I actually wanna drag is back over in the star tab, I want to come here and find
the properties_value item here. Underneath this, which
should be opened by default, but if you need to,
you can toggle it open, there's going to be an option
for the next due property. So let's go ahead and find
that next due property, which is gonna be,
where is it, right here. Open that up and inside of that, you're gonna find the string object. So we're gonna click and drag this, and we want it between
the first parenthesis and the semicolon. So drag and drop it right there, properties_value Next Due string. And then on the opposite
side of this semicolon, I'm going to click and place my cursor and paste this text four M's,
MMMM space DD comma YYYY. This is the date format
of the next due property. So that is what we want there. And then the only other
thing we want to add, I'll get rid of this little modal here, is one last item to
uncheck our done check box. So the key here is going to be done, this is the name of our property. The value type is going a check box, and we are simply going to set this to no. So to review what we've
set up in this step, again, this is the update
step of the make.com bot, we are essentially once again, looking at the ID of the
database we're trying to edit. We are grabbing the page ID of the object that was searched in first
part of the automation, basically any task that
had been marked done, and that was a recurring task. And we are updating first, the due property to match the
property that was in Next Due our formatted date. So we're updating the due date. And then we are also
updating the done check box to now be unchecked. And what you are looking at
here is essentially the logic that is baked in to any other
task manager you've ever used. This is the code behind the scenes. When you check that done
check box, a little bot goes, oh, I'm gonna update that next due date and then I'm going to uncheck
the check box once again, so they can, you know, do the task one more time
when they need to do it. So we're gonna click okay here, and then to finish up our bot, we need to add a filter in
between these two steps. So let's click right
here and you're gonna see a little modal called set up a filter. And let's go ahead and
label it, check results. The condition is going
to be page ID once again, so we can drag that in there. And then all we to do
is set this to exists. And this will stop your Make
bot from sending you emails in case there is a time it runs and there were no recurring
tasks checked off. So that is our finished
make.com automation, which will become the engine
of your recurring tasks inside of Notion. The only thing we have to do
now is set up a recur interval for the bot itself to
check your Notion database. And this is where we have to
have a bit of a discussion on how make.com runs their pricing. Because unlike automate.io and Zapier and other apps
that hide their multi-step bot options behind paid plans, make.com actually gives you access to pretty much all of their
tools on their free plan, but they do limit you to
a 1,000 actions per month. So what is an action? Well, for one, every single
time we run this script here, that's gonna count as an action. And for two, every time we
update one of those tasks in our database that is also
going to count as an action. So with a thousand actions
to use every single month, we wanna make sure that we are strategically setting our
schedule setting right here. Because if you think about it, if we're running every single
15 minutes, that's an action, every 15 minutes, which
means four actions per hour, which means 96 actions per day. So you're gonna run out
of that action quota within about 10 days, without even checking off
any tasks in your database. No bueno. And if you think about it, you don't really need to
be checking your database for checked off recurring
tasks every 15 minutes, because most recurring
tasks are gonna recur, you know, at most once a day. So instead of at regular intervals here and every 15 minutes, I'm gonna set this run scenario
to go every single day, and I'm gonna change the time to midnight. Essentially every night at midnight, all of my recurring tasks
are going to be updated if they need to be. So I'll set 12:00 a.m. there
and I'm gonna hit, okay. This means that I'm gonna
have one check per day, which means at most I'm gonna
have 31 checks per month, and that leaves me 969
possible recurring tasks that I can have updated every month without paying for make.com. And that is how we can do free, automated, recurring tasks inside of Notion. If you need, for some reason,
more than 969 recurring tasks, every single month inside of Notion you can pay for one of their paid plans. That'll bump you up to like
10,000 action or even more. So with all of that being said, I'm going to show you how this works by hitting this little run once button. So once again, let's
look at our inbox here. I'm gonna check off all these tasks so we can see all of them update. And let's go back to make.com. We'll hit run once right here, and then we will go over
Notion to watch the fireworks. Check that out. Pretty cool, huh. So now we're gonna round this video out with the tutorial over on automate.io. This is the non-free option, which is why I'm making it last, but it is actually a bit
of an easier setup process. If you have an account with automate.io, you'll wanna go ahead and log into it and you'll wanna make
sure that you are at least on their personal plan, which
as of today is $9 a month, because otherwise it
doesn't give you access to multi-step bots, and we need to create a
multi-step bot here and Automate in order to do the filtering that we did over on the make.com side. It's basically the same
overall logic here, it's just a bit of an easier setup. So assuming you are on that plan, we are first going to go
over to our test workspace for make.com. So let's go ahead and find
that in my Notion workspace. Aha, it's the one with blueberries here. And I've got an inbox right here. So same kind of deal. We've got a bunch of
recurring tasks set up. One thing we don't actually
have to do for this version is, check off one of these boxes,
it doesn't actually matter. But we do need to get the database ID just like we did for make.com. So I'm gonna come back. I'm gonna open up my views toggle. I'm gonna go to all tasks and once again, I'm gonna hit that Control
or Command + L shortcut to copy the link to my clipboard and I am going to paste it here in notepad so I can then extract the database ID. If you skip the make.com
portion, your database ID, which we need to pass to automate.io to automate these recurring tasks is between these slash
at the end of notion.so and the question mark right here. So right now I wanna
copy from this trailing b to this c right here. I'm gonna copy that to my clipboard, and I'm gonna have that ready to go when I create my automate bot. So that will actually allow automate.io to talk to this database. So within automate.io, what
you do is you create bots. I'm gonna try turn off
my old bot right here and I'm first gonna go
over to the apps area. Because if you are new to automate.io you're gonna wanna add Notion
as an app to my apps area, and you're gonna want to authenticate it. So I'm gonna actually show
you how I would do that by clicking the three dot menu here, and I'm going to reconnect it. You won't be reconnecting, you will be connecting for the first time, but it's pretty much
gonna be the same process. We're gonna authorize
right here with Notion. And then it's going to ask us which pages we want to give access to. So I'm gonna switch over
to my personal workspace, 'cause that's where I'm doing this demo. I'm gonna click select pages
and I'm going to choose the Ultimate Tasks video
automate page here. And again, because of Notion's
cascading permissions feature every single page within, all subpages of this Ultimate
Tasks video automated page here are going to be accessible to the automate.io integration. All we need to do is check
this and we're good to go. Hit allow access and now we have a
successful authentication here in automate.io. Click save right there
and now we can begin the bot building process. Head on over to the bots
area of the menu here. Hit create a bot right here and let's get to work first
by selecting our trigger app, which is going to be in this case Notion. I'll grab that and we want to
select updated database item as our trigger. Now for the database, I'm actually going to
hit the dropdown here and I'm going to use a custom value. I could go actually
find my task list here, but custom value is what
we have found to work best. And I'm gonna pace that
database ID just like I did over on the make.com
portion of this tutorial. From here what I wanna do is
actually set up some filters and these are gonna be the same filters that I used on the make.com conversion, but they're a little bit easier to set up. We're just going to
select action apps here. We're gonna choose the filter option and we're gonna click continue only if, which is actually your only option here. So first for our parameter, we are going to find the done
property, page property done and we just wanna make
sure that it is equal to, so equals string, true, which would indicate that our
checkbox has been checked. Remember that a checkbox
property in Notion is a Boolean, so it is a yes, no or
true, false condition where checked equals true
and unchecked equals false. So we're making sure that
our done check box is true, and if so, we'll go on to the next step. Again, this is why we need
access to multi-step bots inside of automate.io, because we cannot create this filter combo with a single step bot unfortunately. So again, filters, we're
gonna go continue only if and this time we're gonna find that Next Due property. So, Next Due. And we first wanna make
sure that it's not empty. So, boom. And we want one more filter, which is again going to
target our Next Due property. So continue only if
page property Next Due. And this one we wanna say
does not equal string, but we're gonna paste in this error handling string, right here. It says Error in Recur Interval: Non-Whole or Negative Number. I will have this linked in
the description down below, also in the written
version of this tutorial. Essentially this is an error string that's going to be thrown if you put like 1.2 or negative 50 in the recur interval
property over a Notion, because you can't really
calculate a recur interval based on those numbers. So we wanna throw an
error if that is the case and we wanna make sure
our bots only continue if that error isn't thrown. Finally, we need to format our date. So we're gonna choose the
Formatter App by automate.io. We're going to format the date and we are gonna come over
to our input date and time and we're once again gonna
that next due property. So here we're basically
pulling in the date from the Next Due property, and we're allowing Notion to be the engine of our recurring tasks solution here. And we are just going to format it and then spit it right back
over into the due property. So to do that, we have to choose a target format and actually want to use a custom value because none of these will work. We're gonna click custom value here. And for our custom value
we're gonna type DD-MMM-YYYY. So DD, triple M, quadruple
Y with dashes in between. And UTC can be left there, it doesn't actually matter because we are not passing
a time property right now. And finally we are going to
add our up update action. So choose Notion from this
final action number five, here. We are going to update a database item and we are going to once again, use a custom value for our database and the custom value is gonna
be that exact same database ID that we pasted here. So just to be double, triple
sure I'm using the same one, I'm gonna copy it from this field and I'm gonna come right over here and I'm going to paste it right there. Now for the page item area, we want to use a custom value. And the custom value is
going to be the item ID, which we can actually get
over here from our first step. Now I'm pretty zoomed in, so I'm gonna have to do a
little bit of finagling here to grab it and then drag
it over to page item ID. And now we can actually
see item ID right here. And now all we have to do
is actually come down here and update the properties
that we want to update. So first we are going to set done to no and it's gonna uncheck our done check box. And finally we are going to take from the bottom of action number four, our formatted date and time and we're gonna just drag
it to the start date here in action number five
under the due property. So once again, to review, we are updating the due
property with the formatted date and time from our next due property, allowing Notion to be the
engine of our date calculation. And we are updating the done
check box to now be unchecked. That is it. All we need to do is
hit save at that point and we can turn the bot on. And once we've done that, we can now actually test the
bot using some live data. So what I need to do is open Notion. I need to actually update
one of my database items and then we can click this I'm done button and see the fireworks happen. So let's go over to Notion real quick. And let's go back to our inbox again for this Ultimate Tasks video automate. I'm making sure I'm working on the page, containing the database
that I set up in my bot. And I'm just gonna go ahead and check off all of these bad boys so I can watch them all get updated. Back over to automate.io,
I'm gonna hit I'm done and we are going to wait. And now you'll see it go
through all of these steps and I'm actually gonna
click back over to Notion, so we can watch the dates
update automatically. And there it is, again, completely
automated recurring tasks inside of Notion. I am now using this
for my task management. And once again, if you want to use it for your task management, the starting point is gonna be to use the Ultimate Tasks task manager template, which I have linked down
the description below and which is completely free. You're also completely welcome
to build your own templates using the formulas that we have provided. I've got documentation for those formulas and how to build them
into your own templates in the description as well. But I think for most people, this is kind of a complicated setup and we've done a lot of the work for you. So I'd recommend just
grabbing Ultimate Tasks and then following one of those tutorials that I just went through to actually get the bots running and the automations going for you. If you wanna take your
productivity even further inside of Notion, I've got a brand new
template coming out very soon called Ultimate Brain, which is a complete and comprehensive Second
Brain template for Notion. It has Ultimate Tasks as its heart. So you can do all that advanced
project and task management, including subtasks and recurring tasks. And on top of that, it also includes a full
fledged note taking system. It uses the P.A.R.A. organization system that Thiago Forte teaches in his Building a Second Brain course for the entire templates organization. And they're also smart dashboards like a My Day dashboard
for planning your day, a Quick Capture dashboard
and lots, lots more. You can get on the wait
list for that template in description down below, or by going to thomasjfrank.com/brain. And once you're on that list, you'll also have the option to opt into my Notion tips email newsletter. So if you wanna get updated when I drop new tutorials like this one, new templates, all kinds
of new stuff around Notion, taking Notion to the next level, you want to get on that newsletter. Beyond that, I have lots of resources and description for this video, including a full written
version of the tutorial with lots of screenshots. So if I was going too fast for you and you didn't wanna set YouTube
to 0.5X, for some reason, listen to me sound like I'm in slo-mo then you can check out that blog post. You'll always be able to access that. And I've got lots of
other little documentation things down there, so check 'em out. Thanks for watching. Let me know what your questions are in the comments down below or on Twitter. I'm TOMFRANKLY over there. Follow me if you haven't done so already. I think my tweets are pretty cool. Beyond that, I will see
you in the next video. (upbeat music)
