How to configure Microsoft 365 Email in Outlook | Modern Authentication

hi my name is Carlos and today we will see how to configure your Microsoft tt5 email with more authentication in Outlook on January 1st 2023 Microsoft completed the process to disable basic authentication in Microsoft 325 and only moral authentication is allowed model authentication enhance the security of your account it is a more secure method of authentication that use protocols such as alph and it can work in combination with multi-factor authentication to provide an additional layer of protection against unauthorized access before configuring your Microsoft tt5 email now look you need to make sure that you have the correct Outlook version to work with motor Authentication you need to know that Outlook 2016 or later support more authentication with no issues Outlook 2013 May support motor authentications but you may need to make some changes to your Windows registry if it is the case I will leave the link and details in the description of the video Outlook 2010 does not support motor authentication so in this case you have to upgrade Outlook if your account is already configuring Outlook but is not using more authentication you will need to remove the account and re-addit it again you need to be aware that you may lose some data when removing the account like a contacts calendars and if you are using POP3 you may lose some emails so it is recommended to create a new outlook profile instead you will always be able to open the original profile and recover any missing data let's now jump to our computer and see the process step by step we will see two scenarios the first one is where you can configure your account within Outlook the second one you will create a new outlook profile where you can configure your Microsoft 335 email account before you start I suggest you to check your email password so you can open your browser and enter portal.office.com we will enter our email address and the password this time we will click on no and we have access our Microsoft 325 account this is the same password for the email address now we will see the first case which is configuring the email account within Outlook then we open now look in our desktop then within our look we click on file then we click on add account we will be prompted to enter the email address that we want to configure this is the email account in Microsoft 365 then we enter our email address and we click on connect Outlook has found our email account in Microsoft 365 and it is asking for our password this pop-up window asking for our password with the Microsoft logo in on the top is an indication that our Microsoft 335 account is using motor Authentication so we enter our password and then click on sign in for this account I don't have multi-factor authentication enabled however if we had multi-factor authentication enabled we will be prompt to authorize the access from our phone then we click on sign in it is now telling us that windows will remember our password then we click on OK our account has been added to outlooks successfully then we click on done we now need to complete some settings it is asking how much history we want to keep in Outlook you can select the default with this one year or you can keep all the data by moving this bar to the right we will be able to keep the whole history of our emails in Outlook it means in the local computer then we click on next account successfully added and we will need to restart Outlook then we close Outlook and we will open now look again we now see that our email account in Microsoft cct5 is here in Outlook let's now have a look to the second scenario we will close Outlook and we will create a new outlook profile within the control panel in Windows we can search for control panel however we have it already here control panel we need to look for mail Microsoft Outlook which we have here in some cases you may not be able to see the icon it is because it is classified as category in this case you won't see the icon but if you click on the top right and then select large or small icons then you will be able to see the male Microsoft Outlook icon then we click on here and we need to click on show profiles at this time in this computer we have only one Outlook profile which is called Outlook to make it easier we need to select these options prompt for a profile to be used it will allow us to select the profile that we want to use this is in case we have different profiles the next step is to add or create a new profile and click on ADD we enter a profile name it could be any name I'm going to use Microsoft 365 and then we click on OK we need to enter the information for our email account I mean the Microsoft 335 email account which is the one that we want to add to Outlook we enter our name our email address we enter our password and we have to retype it again then we click on next our account has been added to the new profile then we can click on finish in some cases you may be prompted for the password again and we will see the same pop-up window with the Microsoft logo when asking for the password which will indicate that we are using modern Authentication then we click on finish at this point we can click on OK now we can open our look again since we selected the options to prompt for a profile to be used we are seeing this small window and we are able to select which profile we want to use Microsoft 355 which is our new profile or Outlook which is the old profile then we select Microsoft 365 which is the profile where we just configure our email account in Microsoft 335 then we click on OK as we can see our Microsoft 335 email account has been configuring Outlook now how can we make sure that our account is using motor authentication within your toolbar you can click on this a little arrow and then you will find the Outlook icon here you can click control and right click and you will find the option connection status we can enlarge our window and we will find the column Authentication all the accounts that are using motor authentication you will see better asterisks now in case you don't want to select the profile that you want to use I mean you want to use always the same profile you can do this let's close Outlook now we go to the control panel again and click on mail Microsoft Outlook then click on show profiles again and we will select this option always use this profile we will be able to select what is the profile that we want to use always from now on let's say is that we want to use the new profile that we just created Microsoft cct5 we select here we click on apply and then click OK we can now close control panel again and let's open now look in this case we're not going to be asked what profile we want to use let's see I'll look opened our new profile automatically without prompted after your Microsoft email is configuring Outlook with more authentication you will need to enter the password again it will be safe in your profile I hope this 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Channel: IT With Carlos

Views: 43,296

Keywords: how to configure microsoft 365 email in outlook, how to setup microsoft 365 email in outlook, how to configure microsoft 365 email in outlook with modern authentication

Id: tqLAseTeKps

Length: 9min 54sec (594 seconds)

Published: Wed Jan 25 2023