Hi everyone, Kevin here. Today we are going to look at
page numbers in Microsoft Word. We're going to start with the
absolute basics of how you even just get a page number onto every single page in Word. Then we'll look at some more advanced topics
like how you start your page numbers from a specific page. To follow along, I've included a
sample document down below in the description. Let's check this out. Here I am in Microsoft Word,
and I want to add page numbers to this document. To insert page numbers, up on the top tabs,
let's click on the insert option. Over on the right-hand side, let's click on page number
and here we see several different options. We can insert a page number at the top of the page
and here we can left align it, center align it, or right align it, and if I scroll down,
we see a number of different options. You can even add page one of one or
one of however many pages you have, and here you have some different formats. I could add a page number
to the bottom of my page, and here too we have some similar formats
to what we saw with top of the page. I could also add a page number to the margins, or I could place a page number in the
current position so the current position where my cursor is within the document. I
want to place a page number in the bottom right-hand corner. I’ll click on bottom of page
and let's go with a right aligned page number. And here now you see that Word has added a page
number in the footer over on the right-hand side, and here if I jump through a few of my different
pages, there you see the page number everywhere. Now that I've inserted some page numbers, I want
to format what these page numbers look like. With the footer selected, I have a new
tab up on top called header and footer, and over on the far-left hand side, here once
again we see that same page number drop down. When I click on this, here we have
the option to format the page numbers. Now alternatively, you could also double click
on the page number and then right click and here you have that same format option. When I click on
this, here I can choose what number format I want. I could even go with letters or here
down below I see roman numerals. I'll leave these set as is and then click
on OK. These page numbers are starting to look pretty good, but one thing I noticed
is there's a page number on the first page and typically you don't include
a page number on the title page. With the footer selected, right up here, there's
the option to have a different first page. When I check this box, the page number
disappears from the first page and now I just have the page number starting on
the second page and then it continues on. But if we look here, the number starts at two and I want the
table of contents to be page number one. So once again, let's go up to header and footer
on the top tabs and then let's click on the page number drop down and then select format
page numbers, and here I can define what the numbering starts at. So currently the title page
is page one, but I want this to be page zero. Here I can lower this to zero. Then I'll click on
OK and now the table of contents starts at one. That's looking a lot better. When I print out
this book, I want the even pages to have the page number on the left-hand side and the odd pages
to have the page number on the right-hand side. With the footer still selected,
right here I can have different odd and even pages and when I check that,
here now I see that this is an odd page and here I see that this right here is an even
page, so I can modify what these footers look like. Here the odd page already has it on
the right-hand side, so that looks good. But here when I flip the page, the even page
is currently also on the right-hand side. I can click into this footer.
I'll go up to page number, bottom of page and here I can left align the
page number and now when I flip through it, that looks just like how it should. Here
the even page is on the left side. The odd pages on the right-hand side and
I can see a few more examples here. That's looking really good. Now I know we've done a lot of
work to add these page numbers but let's also look at how you could remove them. Maybe actually, I don't think I need them. Right up above, I'll uncheck
different odd and even pages. I’ll also uncheck different first page. Over on the left-hand side once again under the
page number drop down, here I have the option to remove page numbers and when I select
that, all of the page numbers disappear. Now alternatively let's press CTRL + Z to
undo. That brings all the page numbers back. I could also click down into the
footer, highlight the page number, and then I could simply press backspace or delete,
and that's another way to remove the page numbers. Now of course I want page numbers in my document, but I need to be a little bit more
specific about how I want them to appear. I actually want one set of page
numbers for my table of contents and then a different set of page
numbers for the text of my book. So how do we do that? We're going to break up this document into
separate sections, and to help us with this, let's start by clicking on the home tab up
on top and let's show the paragraph markings. Here I see all of the paragraph
markings and right here I see that there’s a page break between the
title page and the table of contents and then there's another page break between the
table of contents and the content of my book. I want to insert section breaks here instead.
To delete this, I could simply click in and here I'll just delete the page break. And
here too, I can also delete this page break. Now I want to insert a section break instead. To do that, let's click on the tab titled layout and here's a drop-down titled breaks. Let's click
on this and here I can insert a section break. This behaves like a page break, but
it also introduces a new section. Down below I also want to
insert a section break here. I'll click my mouse cursor here, go back up
to breaks and here I’ll select next page. And now I've broken this document
up into three separate sections. If I click into the header, here I
see that this first page is section 1, the table of contents is section 2, and then
the contents of my book make up section 3. If for whatever reason, I no longer want
a section break, or maybe I want to move it to a different location, I can click
into my document, and here right before the section break, I can press the delete
key and that removes the section break. Now of course, I want to keep that, so I'll
press CTRL + Z and that will bring it back. On the home tab over here, let's turn off the
paragraph marks by clicking this button again. Now that I have three separate
sections in my documents, I can customize what the page numbers
look like for each individual section. Here I’ll click into the footer area again, but there's one thing I need
to change before I can do that. Right here we see text that says same as previous. So currently whatever I do in this footer right
here will carry through to the following footer. Right up here, in header and footer,
I can click on link to previous. This will break the link
between these two footers. So now, whatever I do in this footer won't
be impacted by this footer up here. I'll go to my third section as well and let me remove
the link between this footer and this footer. Now that I've removed the links, I can now customize what the page numbers
look like for each individual section. I'll click into section 2. Then
under the header and footer tab, I'll go over to page number and here I can
insert a page number, let's say in the center at the bottom of the page. I'll right click on the
page number and then select format page numbers. Here I can format my page number to be, let's
say, roman numerals for the table of contents. Then I'll click on OK. And then here I want
a separate page number for this section. I can go up to page number, let's add it to
the bottom of the page, and I'll select the bottom right. Here I'll right click on this
number and let's format the page numbers. Here I want it to start at one and I'll use the
European number format and then I’ll click on OK. So here I have different page number
formats depending on the section of my document. This is great, but let's
say I want to give my reader some sense of where they are in the document. So maybe
I want to say something like page 5 of 23. I can click into the footer and here
I get type text, let's say page, and it currently says one, and I could
enter in of and I could hard code this. I could go all the way to the end, and it looks
like I have 23 pages. I could type in 23, but the only downside is, let's say I insert an additional
page. Now the number is no longer accurate. I'll undo that. Instead, I want this number to be dynamic, so it
represents how many pages I have in my document. I'll remove the hard coded 23. Let's click
back into header and footer and then let's select the document info drop down. Let's
go down to field and then within categories, let's select numbering. And here's the
option for section pages. I'll click on OK. That returns the number of pages within
a section. So here now it says Page 23 of 23. If I now insert another page, here you'll
notice that it dynamically updates. I'll click on undo. This solution works great if all of
the contents are just in one section, but if you end up having multiple
sections, this won't work. This number only returns you the
number of pages within a section. I'll delete that number and an even
better approach is we can use bookmarks. I'll place my cursor right at the end of end. Let's click on the insert tab, go over to the
links category, and here let's select bookmark. I’ll type in the bookmark name
end and then click on add. That's now added new bookmark. Let's go down to the footer once again and let's type in of and here we are
going to insert a cross reference. Let's click on the insert tab, click on links,
and here we have the option for cross reference. I’ll select the end bookmark and over here
I can select the reference and I want to reference the page number
that this bookmark is on. Then I'll click on insert and then close.
This number back here will always reflect the page number that end is on. So, let's say I insert another page right here. I'll click on insert page and
let's insert a page break. So here once again that continues to work and
this will work even if you have multiple sections. All right, well that's probably everything you've
ever wanted to know about page numbers in Word. To watch more videos like this
one, please consider subscribing. I'll see you in the next video.
