Difference Between Google Keep, Reminders and Tasks

welcome to an empower pl video tutorial we're looking at the differences between google keep reminders and tasks now reminders are specific to calendar and google keep is a completely separate app which we'll be looking at here in just a second and tasks can also be used across different applications even though it is something that's normally associated with google calendar so what i want to show you right off the bat is where you actually go to be able to use these different resources so within google calendar whenever i create a new event from the calendar itself so either when you're in month mode or some of the other views what you can do is simply click over a date so for example here i'm on i'm in november so i'm going to click on the 25th and you're going to see in my pop-up window that i have some options here for reminder task appointment slots um and then just to create a regular event um so this is how you can actually find these now reminders are different from tasks and google keep in the sense that you set up a reminder and i'm just going to call this demo and you can certainly set a time for that particular reminder and we'll just leave it at nine o'clock and then say save right and so what you'll notice here with reminders for starters you can tell it's a reminder because it has a little icon of the little um finger and that is a reminder that it's set for 9 p.m and this one here is a reminder that set for all day hence why it has the block around it but again the same little icon and so visually that's how you can tell you have a reminder now reminders automatically will be moved from one day to the next and to the next into the next until you actually mark it as a completed um task that you that you finished doing so here it says pay bill so let's say monday the 23rd i go in and i pay my bills or perhaps this is um plan a lesson with my colleague at school and we get together and we do it and so once it's done i can just come in here and say mark is done now if we weren't able to meet if me and my colleague weren't able to meet then this reminder will automatically move from monday the 23rd over on to tuesday the 24th and it'll do that automatically until you go in and actually mark that particular reminder as done so that's what reminders do now that's very different from a task in the sense that a task might appear like it's the same in that well you could also say uh meet with um let's say mr garcia uh for lesson planning right that could have been a reminder the difference for tasks is going to be a couple of things uh from google calendar yes again you can actually come in here and designate a time you can also add description and you can create lists for your tasks now i only have the one which is by default on this particular account but you could have multiple lists meaning that you could have tasks that are associated with perhaps your classroom and then another list that's associated with the work that you do with your colleagues um so this allows you to maintain these tasks separately and basically be able to you know really organize them right let's go ahead and click on save now the the the other difference to tasks is the fact that it doesn't just appear as an option in calendar and before i leave calendar here i do want to point one other thing out for you over on the right hand side of gmail calendar drive docs etc you will see that you have some items on the on the right these are shortcuts to be able to get to your tasks as well as to google keep which we'll talk about here in just a second you can of course add some more um you can get other add-on um applications to add in that menu there to the right hand side but let me jump over to my gmail because i want to show you that in gmail you'll also find that very same icon listed there on the right hand side as well as of course right up above it is google keep but there's tasks and what what's really nice about this is that when you pop that open you'll see any of the tasks that you currently have um already assigned to you so there are some of those demos that that i was just creating and this is nice because i can be on different applications to not just see them but to actually create new tasks as well so anything i create within my gmail let's do it demo two anything i create here and let's go ahead and edit this and you could add details here you can uh certainly organize it in your list there as well we saw that earlier you can add a time and a date and when you do this even from uh from gmail you'll find that uh it'll put it for you into your calendar because it's an actual task remember that tasks are associated with um your your calendar so even though i've built this and created this particular task inside of my gmail account it's going to add it to my calendar for me which is quite nice i can also be on other products like um here i am in a google doc and you'll notice again over to the right hand side i've got calendar i've got google keep and i've got my task there and when i pop that open once again i'll be able to see any tasks and this is a different account which is why don't why you don't see those demos i just created these are different demos i've done so you can see um some tasks that i've created here so this is really nice because you can be on different applications within your google account i'm just jumping over to google drive so you can see that in google drive you also see those items and there's tasks right there and this is a big plus because for tasks that means you can assign them you can look to see what what you've got coming up what tasks you're working on um directly from these different applications without having to necessarily jump over to google calendar and so that's going to be one of you know the really the the biggest differences between what we just saw as far as what a reminder is uh which again is just something that's going to be in your calendar it's going to pop up as a notification it's going to let you know hey you know you're supposed to do this and if you don't market is done it moves on its own to the next day versus tasks our tasks you're assigning to you uh to yourself uh along with notes and details um that you can access across your different applications now google keep is a totally different uh type of application it's like google docs google sheets it's an application it's not just a feature within uh your your google different applications like gmail and calendar like we just saw instead google keep is its own application however sometimes it's confused with reminders or tasks because within google keep you can certainly set up reminders um which is quite nice um but really google keep is meant to be a place where you house uh some pretty much your information when taking notes maybe you go to a an educational conference and you you take pictures of things and you um you collect links and resources and tools and sessions and you can put all of that into notes and i have um just here in my other account i do actually have some examples to show you so let me uh let me jump over to this account so that you can see um just kind of what the what the look and feel of it is going to be now mind you you can customize this of course yours don't have to be yellow or white in the background or what have you you can choose your colors but you'll notice like you can bring in images uh you can create to-do lists um you can uh add uh which we'll call it links to things uh if you need that etc so um so this allows you to really be able to build um your sort of uh this application build it with you know all these different things that you have going on but in a way that organizes it and i love the fact that you can embed and bring in different kinds of media quite easily so it's not just text you can bring in videos you can also share your um your keep note so that others can collaborate with you so for example i went with a couple of colleagues to a conference and so we were sharing a meet to be able to figure out all of our transportations over to this conference um so we could coordinate you know and all that kind of good stuff and so it's hard to see there but i've got two people um that are a part of this particular note where we were able to mark things off and really be able to communicate and plan um really well together so that's quite nice that you can collaborate together on projects um so lots of really cool things you can do in here if you haven't used keep before i highly recommend taking a peek to see if it might be a tool that that works for you and that's going to be at keep.google.com so in a nutshell that's the difference between reminders tasks and google keep i hope that was useful

Channel: Monica Isabel Martinez

Views: 40,996

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Id: pN1k_lfSWgE

Length: 9min 53sec (593 seconds)

Published: Sat Nov 21 2020