Clickup vs. Asana vs. Trello // best project management tool for you

so many tools so little time if you're here because there are way too many project management tools out there and you have absolutely no clue what the differences are and which one is the best fit for you and your business hello my organized friend while working as a freelance digital business manager for the past five years i've used all the big name cool kid tools to manage dozens of freelancers contractors and multiple six-figure projects and digital product launches all that good stuff and in this video i thought we could dive into three of my all-time free favorite project management tools asana click up and trello we'll chat about my favorite features of each tool which tool i would recommend for you depending on what your priorities are in a project management tool hey my name is dave freelancer digital business manager and most recently and as always you can find sections on the player bar below if you want to skip to a certain part of the video your time is precious so take what you need and if you want to watch this on 2x i will not be offended in the least okay let's dive in [Music] first up is asana so sana is a cloud-based project management tool that allows you to manage collaborate communicate organize tasks projects it is especially great personally i think when handling multiple projects at a time which you know for most businesses is always so sauna is my ride or die honestly it's the one i've used most often for clients it's one of the ones i always go to when i make recommendations for project management tools it's user friendly easy to get started with has a great free plan i have many clients who only use the free plan and don't pay for it at all in asana you can set up different teams according to different areas of your business such as a marketing team admin team finance team depending on how large your team is in each team you can then set up projects and tasks according to deadlines that occur [Music] so yeah you can do recurring tasks in asana you can recur things monthly weekly or just have it happen one time [Music] so like most project management tools with asana you can break down a project into specific tasks and then you can break those tasks into subtasks which i really love because sometimes a task in a project is a relatively big task and there are multi steps that need to occur for that task to be done so for example write a blog post is not a very specific task right write a blog post can be a task under a project but the sub steps within writing a blog post could be things like first draft first draft review implement revision round rough draft finalize you know all the way up to like uploading formatting images for that blog post all that good stuff can go into the subtask so that it doesn't clutter up the main project view but yeah once assigned to a team member team members can mark each task complete as they go allowing you the project manager if you're the project manager on the team to see the progress the beautiful thing about asana is that you can also actually integrate it with your other team tools such as a time tracker to track where the hours on the team are going slack for team communication google drive to share files google calendar so you never miss a meeting again so there are lots of great integrations available for asana asana is really ideal in my opinion for solo printers and teams one huge benefit about asana is that it's really easy to learn in my opinion it's one of the most user friendly most low learning curves of the project management tools to learn so even your non-techie clients can get the hang of it if you just show them a little bit around the interface the interface is very simple easy to understand for anyone new to project management some might even say it's really simple and too rigid but that's kind of a preferential thing at that point and if your client says something like but what if no one checks asana how will how will the team know what is due and when you can assure them that asana has reminder tools that pings all assignees of a task or project's upcoming due date by email it's awesome if you want to make sure people are getting updated if they're not in the habit of checking asana yet those email notifications can be really awesome so not only do they get email notifications sent but you and the rest of the team won't have to go like forging through your inbox for hours just to find project details asana also offers a lot of workflows to automate recurring tasks it's very intuitive with different task displays supporting custom fields forms there's also the option to build custom rules and approval workflows which is really awesome so like once something is approved then it triggers everything else although asana has tons of features lots of the common project management ones some of asana's best ones on the free plan are projects to organize your work into shared projects so normally i'll have things like marketing admin product delivery that kind of stuff just to if you have people working in different areas of the business that can be really useful because then they can know that most of their stuff is within that one project tasks and subtasks so to break up a task into smaller pieces like i mentioned to make it a little bit more manageable attachments to easily upload files from your laptop google drive dropbox onedrive to any task or conversation so your team members never have to search for the info that they need if you are running a bigger team you definitely should check out their premium features they're they're pretty great so some of my favorite premium features are things like forms to capture the right details for any project brief or requests and you can easily track all the submissions of that form in one place in asana project conversations to discuss a project's progress goals to set track and manage business goals portfolios to organize strategic initiatives and monitor the status of all your projects and teams so creating teams to organize your projects and connect your team members those are some of the awesome premium features so asana structures work in the layout and view that work best for you and i love that i love that you can have different views for the same projects you'll see that's that's one of my favorite things and the thing i look for in a project management tool you can manage tasks by viewing them as a list which is what it sounds like it's a list of all the tasks you can view on a calendar which is when you have all your tasks shown by their due date on a calendar and a kanban board which is when you have columns and your tasks are sorted by status for example and you can drag a task from this column to the next column to the next column as you progress so the first column might be like not started yet and then it'll be like in progress and it'll be like finished you know you could drag it so that you can get a really good overview of the status update of the project besides the more than 50 pre-made templates asana offers one of the main benefits of their templates is the ability to create your own giving you full customization full power the power to manage a project tailored just for your team asana's free version gives you up to 15 users for the team so it's really great for small teams for solopreneurs who are just hiring a few people and the free version does include some of the excludes some of the cooler perks but it's still a really great option it's really the default that i go to that i recommend most business owners start with all right so some cons of asana this is me being very very picky the first one is potential email clutter you can change this easily in your notification settings so just make sure that your team is aware of this because i've had team members complain that they're getting like dozens and dozens of emails like every single time somebody commented something or clicked something or took an action in asana that they would get an email update so just make sure your team is aware that they can kind of adjust that and to make sure that they only keep the things that they actually need to be updated on available in the email notifications the other thing is in asana you can't assign tasks to multiple users so that could potentially be an issue if that's something you do often another thing as previously mentioned if you're looking for a more robust project management tool with more features and capabilities then you'll be happy to hear about our next contender but yes overall asana is a great default project management tool it's jam-packed with features it takes almost zero onboarding in my opinion to get started i recommend this asana for those of you that have a smaller team want to get started at asap without much fuss without much learning and have a medium level of complexity for your projects [Laughter] click up is next on my list i love it i'm not going to downplay this i am a big big fan click up in my opinion really stands out for its features they're very comprehensive so some of my favorite features are the everything view so a bird's-eye view for all tasks across every level of your organization i love a good big picture as a business manager i always like to see the big picture before i dive in so i love that multiple assignees so you can assign tasks to various team members this is super cool if multiple people are working on something together that's really useful user groups to create groups of people to assign tasks to so when you have a task you need to assign to multiple people you can just create a group like marketing or social media or instagram team instead of assigning the task to every team member individually recurring tasks right super awesome super basic thing that i look for in a project management tool to save time by automating workflows which is super handy for tasks you have to do on a weekly or monthly or quarterly basis real-time editing to ensure everyone in the workspace can comment edit and work on tasks at the same time without any overlap or overwriting of each other's information you can kind of think of it as like google docs when you're all typing in the same doc at the same time and it's not like oh my version is like over saving over writing yours and templates so click ups got them yeah click up has many many checklists status templates to pick from everything is customizable so using one of their templates is a no-brainer what i love to do personally is start with a template and then tweak it to fit my needs and then i don't face that like dreaded blank page syndrome not sure where to start syndrome when you can start with a template it feels like oh some of the work is already done it's not quite what i want but i can just work off of that and just like asana click up offers different views of your tasks either as list board calendar or a gantt chart for example so you can kind of see how things are staggered for your project and the timeline um breakdown i will say that click up has a tougher learning curve for sure it takes longer in my experience to get clients and teams on board with click up versus asana or trello so click ups interface takes a little getting used to as you learn the purpose and functions of the different levels there are more things to click on as i say in asana there are less there are fewer options to click on which i find a lot of teams if they're using a tool for the first time they log in they're like too many things options distractions they get very overwhelmed because they they don't know what everything leads to um so it's also harder to find things so with click up i feel there's a lot going on in the interface so that's just something to keep in mind so with click up just consider that it may be harder to get people on board to using it you may have to create more training materials to educate your team on click up like walking them through the interface maybe doing it live on a call that kind of stuff another con of click up is they actually have limited options for native integration so especially compared to asana or trella it's only a fraction of the common major integration so click up for example has no native email marketing integration tool so if you are using activecampaign mail or like mailchimp you'll have to go through a third party like zapier to send tasks into click up but on a positive note where click up really shines as well is pricing click up has got the goods or shall i say free goods it has honestly a great free version with unlimited tasks and unlimited users included so that's really amazing like click up is my go-to tool if you need more heavy duty project management and you're not afraid of a bit of a learning curve so if you're not afraid of that i recommend click up also if you're a small team on a tight budget this is a good option this could be your winner simply due to the price and the all-in-one package they offer so as long as the client's not too afraid of the tech tech maybe barrier and the team is more so digitally savvy they are comfortable using project management tools maybe they've used asana in the past then i will maybe pitch click up if i notice that there's some things missing in asana that we could do in click up [Music] trello is kind of what i think of the grandpa of project management tools that's how i imagine it because it's one of the first project management tools i was introduced to when i first started working online it is primarily recognized by the very recognizable kanban view which are those columns where you can drag individual task cards back and forth i'm not gonna lie sometimes simple as best sometimes whatever gets the job done is the best tool for the job trello is really amazing for getting a clear view of what's being worked on who's working on what how far along projects are some of trello's best features are labeling tags and comments to help you better organize your boards colorful card covers those of you that know me though i love color coding so that always gets me a plus point advanced checklist to break projects down into smaller tasks you can like open up a card and there are checklists in there that you can work through butler is awesome to set up automation rules commands to cut down on repetitive work now cons of trello trello did roll out different views so now they offer timeline table calendar views as well very similar to asana and click up but the main point is that these additional ways of viewing your to-do's are only on their paid plans in the free plan of trello you can only organize your work on common boards the workflow is based on yeah like i mentioned dragging tasks from one column to the next it might feel a little bit limited but that's kind of the trade-off right it's very simple and straightforward to use so it has its time and place i will say although trello doesn't have built-in task dependency management the ability to view and leave comments on the sports is a pro lycasana click up trello also has lots of templates to get you started so you can always start with those they're highly customizable some great templates examples are things like business project management remote work sales personal goals they've got like all the kind of standard default templates that people can offer and when it comes to integrations also known as power ups trello has everything you want and more they're like all the basic ones are covered google docs google calendar mailchimp there's a whole list of other integrations made by and for trello to make your workflow even faster and seamless and as for pricing trello has that free plan which like i mentioned includes that board view however depending on your needs trello can be i will say a little too limited sometimes to handle your full project management needs if you have a higher level of complexity and having many cards can get a little chaotic so i would recommend it more so to only individuals or very very small size teams that have very few simultaneous projects so if tech overwhelms you quickly or you get frustrated when there are too many options buttons features in a tool that you don't need yet then yeah trello could be your best bet to try first trello is the perfect project management tool for simple types of projects you can just sign up create a board and you're ready to go so it's great if you want to create anything personally as well just for you now one final tip as you can imagine there's no magical tool that's best for everyone there's no universal best tool there's only what works best for you and your current situation and really the only factor that matters is is this tool helping you get work done if yes then it's a good tool for you all right have you tried any of these tools asana click approachello did you like it let us know in the sharing comments circle below so we can all benefit from your infinite wisdom as always thank you so much for watching and i'll catch you in the next one bye [Music]

Channel: Deya

Views: 24,729

Keywords: trello vs asana, clickup vs asana, trello vs clickup, best project management tools, asana vs trello comparison, project management tools, clickup review, project management software, clickup vs asana vs trello, best project management tool, best project management tools for small teams, best project management tools free, best project management tools for startups, best project management tools for small business, project management dashboard, asana vs trello

Id: WM5GnDytzcs

Length: 15min 12sec (912 seconds)

Published: Fri Apr 22 2022