6 NEW features in Microsoft Teams 2021 | Whiteboard updates, Reply to Specific Chat message, & more

i'll be showing six new features in microsoft teams this includes a massively updated whiteboard app some long time top requested teams features and a whole lot more so let's get started the first new feature is a dramatically improved and renovated whiteboard app in your team's meetings i'm going to go to the share tray here and choose microsoft whiteboard this opens the brand new whiteboard which is also based on microsoft fluid components you can see there's a new user interface on the left hand side you still have the ink pens on the top and for example i can turn the ink pens off by clicking here and i can hide this by just closing it and if i click the pen again the ink pens come back and click plus to open this pane now there's lots of options here the one i want to show first is probably the coolest one in my opinion which is templates if i click here i have all these beautiful template options brainstorming problem solving strategy games etc so if i go to brainstorming for example i've got all these different options that are pre-created so let's choose affinity diagram and then click it creates this beautiful board which i can use collaboratively with other people in the meeting so anyone can go in and start filling out different parts of this i can zoom in and zoom out by just scrolling the mouse wheel and holding down the control key let's look at a few others undo to remove it hit the back button a bunch of really cool options in here let's choose assumption grid go here and click a whole new different design board that's a template i encourage you to explore in here there's even fun things like games two truths one lie there's workshops team alignment workshop for example this is the last one that i'll show again it creates these beautiful setup whiteboard templates and you can just go in here and collaboratively have people fill these out and i'll hit the back button again and we'll go back here so you can choose your other options like you normally would so notes so here my sticky notes i can go here and click on different notes on the board there are also note grids this is new if i click on note grids and then here and click i get a grid of notes i can zoom in like this lots of options for putting little note grids and brainstormings go over here click again and i'll hit the back button text is similar as before we have shapes like before so it's really easy to click and drag little shapes out onto the board and change the colors we also have a new option which is reactions this is really cool a new one if i click reactions now you can have people put their reactions onto the board so something they like maybe i have a thumbs up you know i like this one and i like this one over here maybe if i don't like something i hit the x so you can have people put their little thumbs up and other reactions onto the board or whatever else that you're presenting or showing so this gives a lot of options when you're trying to calculate how many things people like or they're voting on and these reactions are really handy to be able to use with your whiteboard the last new feature in whiteboard i'll show is in the upper right if i click here you're going to see an option to format the background so i'll click here and now i can choose different backgrounds so a lot of options to make your digital canvas look a little bit different paper wise or design wise also i can choose colors so here's a grid here's dark here's green here's yellow and this is graph paper maybe i want ruled paper or maybe i want diamonds and we'll close that so this new whiteboard is fully rolled out now and there's going to be even more improvements coming in the near future so stay tuned for those the second new feature is one of the top most requested teams features and that is reply to a specific message in chat so i've got a big chat here going and there's a message back here and i want to actually give context to that message when i'm replying a couple of months later so i'm going to click the three dot menu here drop it down and choose reply what you'll see here is it actually quotes this message kind of like a quote tweet and now i can respond like this and i'll click send to send the message and it sends it out with that context of the original message and you can do this on any message so i can go up here hover and hit the three dot menu like this and just choose reply the third new feature is another top request and that is the ability to pre-create breakout rooms so i've sent out a breakout rooms meeting to a set of people here and i'm the organizer i'm going to click it and then choose edit what you'll see is there's a breakout rooms tab right here and i'm going to click this here's the new create breakout rooms pre-meeting experience so i'm the organizer and i'm going to click create rooms and i'm going to say i need four rooms and we'll click add rooms now here are the four rooms ready to add people to now i can assign participants here and i can choose automatically or manually i'll pick automatic and go next assigning participants now you can see all these rooms have participants assigned i can go to the three dot menu and i'll choose edit to rename the rooms save and i'll name the other ones now i've named my four rooms if i have other participants i can go up here and i can easily change the rooms that they're in so maybe i want to have alex join the green room instead and hit a sign now i look in here i see that has four participants and alex is now in that green room so now i can join the meeting up here and join if i click on the breakout rooms icon here and opens up the pane you'll see all of the people are assigned to these four different rooms i can still assign new people and i have all the other options for breakout rooms that i normally would the fourth new feature is another top requested breakout room enhancement and that is the ability for the organizer to have different presenters so they can manage these breakout rooms now once i am a breakout room presenter the rights that i have are assign users to rooms add or delete rooms open and close rooms send announcements recreate rooms timers join other rooms so that person basically has the same rights as me especially in education this is really handy because if you're a teacher you might want to have other people who are helping manage those breakout rooms or in the corporate environment this is really handy as well there's a link in the description that has even more details on how breakout room presenters work so if i have my breakout rooms pane open here as the organizer i'll go to settings gear here and you'll see assign presenter to manage rooms we'll switch this on and i'm going to search for presenters so we'll put in alex he's the presenter i want and then ella click her i'll add another couple so i have four presenters added one for each room that i'm planning on now i'll go back here just a note anyone in your meeting can be added as a presenter to help you co-manage so it's not like you have to pick one person from each room maybe you have external people who are going to be co-facilitating the meeting as long as you add them to the meeting and give them presenter rights they'll be able to go into any room and do everything that you need to do in a breakout room the fifth new feature is custom images for your background in the web so i'm gonna turn on my video here hey and now i'll enable right here the video switch on the right hand side i'm going to choose my background there's a nice one for education and now i'm in the classroom i'm going to join the meeting now i'm full screen if i want to change this hit the three dot menu show background effects and let's choose a different one minecraft hit apply i'm in minecraft world the sixth new feature is a two for one supervised chats and delete chats these have been top requests in education the first one supervised chats and teams this means that students will not be able to chat together unless there is a supervisor in this case an educator present in that chat this is an it admin setting and it can be set up so that only students can chat if an educator is in that chat with them many schools don't want students to be chatting by themselves bullying can occur so this is how the it admin can enable the supervised chat the link is in the description and related we just came out with the ability for an it admin to allow teachers to delete specific chats so if there's some inappropriate chats happening the teacher can go in and delete that chat these are both rolled out now and the links are in the description if you found this video useful give it a like now if you want to keep up with all the latest videos i'll be releasing subscribe to my channel and then just ring the bell to keep notified for all the latest posts

Channel: Mike Tholfsen

Views: 77,277

Rating: 4.9711475 out of 5

Keywords: new features in microsoft teams 2021, new features in microsoft teams, microsoft teams 2021, new features in ms teams, new features in teams, new features in teams 2021, breakout rooms in microsoft teams, whiteboard in microsoft teams, microsoft teams new features, microsoft teams new features 2021, microsoft teams new update 2021, microsoft teams tips and tricks, microsoft teams whiteboard, teams new features, new ms teams features, whiteboard in teams, Mike Tholfsen

Id: YBJTTRU3oyA

Length: 8min 18sec (498 seconds)

Published: Tue Sep 28 2021

Reddit Comments

[u/skilriki]

All this crap and I still can't read my conversation history with external parties once the conversation gets too old.