10 Apple Notes Features You Probably Didn’t Know

do me a favor and stop searching for the perfect notetaking app I was one of those people who thought that the Apple notes app was too basic so I started searching for the best Notes app such as Evernote and notion well here's the thing productivity is about doing less not more it's about being clear and focused on your ideas and leveraging tools effectively you don't need Evernote notion one note or any other overly complicated note taking app with the correct techniques tips and tricks you can Master the notes app bring your note taking to the next level here's how the first feature I'm going to talk about is quick note I was recently Amazed by this feature when I discovered the mind-blowing things it can do for starters the quicknote feature allows users to open a floating note window to take quick notes while this might not seem that useful I can assure you that it's quite the opposite here is how you can use the quicknote feature and why it is worth using you can access quicknote using control center the share sheet and the share menu to access quicknote using the control center open the settings app on your iPhone and navigate to control center scroll down and tap the plus button next to quicknote to add it to the control center and then scroll to the top and make sure that the toggle next to access within apps is turned on to use quicknote Swipe down from the top right to access the control center and tap the quicknote button you will see a new window where you can quickly make notes and now comes the more powerful option the share sheet option and here's how it works open Safari or any other app that lets you access the share sheet and tap on the share button scroll down to the bottom and tap the edit actions button find the quick note action and tap on the Green Plus button to add it tap on done to save changes you can now share a web page or an image with quicknote what's more you can also share a piece of text and it will automatically create a link back to the original text which you can use in the future for reference here is how it works open an app like Safari highlight the text and tap on the right arrow until you see the new quicknote button tap on it and it will open a new quicknote with the selected text and here's how to access your quicknotes once you've created a new quicknote open the notes app and tap on the folders button in the top left corner you then tap on the quicknotes folder to access your quicknotes now that you've learned how to use this handy feature you can take quicknotes anywhere on the iPhone no matter what app you're using so instead of launching the notes app to create a new note you can pull P down the control center and use the quick note button to quickly write down your thoughts but how do you organize and declutter notes when you want to clean them up this brings me to the next Point formatting Apple notes is better than you realize when it comes to formatting one of the main reasons I stopped using Apple notes was because of the limited formatting options it took Apple rather too long to improve this but they have done exactly that Apple notes is now packed with all kinds of features including syncing between all your devices I will show you all the hidden features tricks and tips to help you master this note taking app by default when you start typing in Apple notes the first line is automatically converted to a notes title you can then hit enter to start writing the note here comes the fun part click on the AA button to access all the formatting options you can convert the typed content into headings subheadings body mono styled and list options for Mac OS users a hidden feature most people don't know about is that you can select text and hit the command plus or command minus button to increase or decrease the size of text Apple notes also offers a checklist button to convert your list of items into a checklist the feature is helpful when creating shopping or packing lists when using the checklist feature you can open the Apple notes settings page to enable automatic sorting of the checked items when you enable this feature the checked items will automatically move to the bottom of the list surprisingly Apple notes offers in-depth organization options that allow us to organize and retrieve our notes as fast as possible there's a folder structure that lets you categorize your notes within folders you can also easily move a folder onto another folder to create nested folders this feature is very helpful when it comes to managing projects within Apple notes while folders are great a more efficient way to organize your notes is by using tags and smart folders adding multiple tags to a note allows for greater flexibility in note organization to see a note with a specific tag simply click on the tag name under the tag section you can also create smart folders that automatically pull notes containing those tags now here's where Apple notes really starts to shine Apple notes truly stands out when it comes to adding links to other notes and even linking to other apps while browsing the internet on your Mac you have the option to tap on the link button in Apple notes to bring in the link of the tab you're currently viewing the link will be added in a visually appealing card layout you can also highlight text on a web page and send it to notes it will save the exact quote you highlighted in your notes the best part is that clicking on the quote will instantly take you to the exact spot on the web page where the quote is located in addition to web pages this can also be done with other supported apps for example you have the option to Simply drag an email from the mail app and add it directly to a note this means that if you want to make notes about an email you can attach it to the notes app to provide context if you wish to have instant access to your most important notes you can make use of the pinotes feature to pin the note to the top all you need to do is to swipe on a note from right to left or right click on it and choose the pinote option now what's a cool way to use pin notes here's a brilliant example you can make the most of this feature by combining it with Note linking this way you can create a table of contents note that includes links to all your other notes it's a quick way to get an overview of all your notes Apple notes also allows you to lock notes that contain sensitive information using Touch ID on Mac or face ID on iPhone no one will be able to access your notes without your finger or face to unlock the device also knowing that Apple values data privacy I feel more confident using their platform as one of the safest ways to keep my notes secure Apple notes supports all kinds of media files such as audio files photos videos and PDFs so if you want to take notes from a video just drag the video into the note and that's it you'll have a video player ready to go you can also easily drag recordings from the voice memo app and play them right in the notes app this means that if you use the voice memo app to record your meetings or lectures you can seemlessly take notes without the hassle of switching between multiple apps the Apple notes app comes pre-installed on all Apple devices like mac MacBook iPad iPhone and iPod Touch so whenever you buy any of these devices you'll will automatically have the Apple notes app ready to use there's no need for any extra downloads plus it's pretty handy as it syncs seamlessly across all of your other Apple devices all you need to do is set up your new Apple device and log into your iCloud account then you have the option to begin making notes directly on the Apple notes app which will be accessible on your other devices as well for example you can write down a note on your iPhone make changes to it on your iPad and add videos to it from your MacBook it's a simple process and all your activities will be synchronized across all your devices this reminds me of another function with Apple notes you can very easily collaborate notes with your friends and family simply create a note click on the three dots in the top right corner and choose share note from there you can customize the share options to allow viewing only or enable editing you can share an invitation through messages mail or even social media once the receiver accepts the invitation they they can make changes to your note you can also share an entire folder with your team and work in a much more efficient way after you've sent the invitation you can still change the access mode and you can also revoke access and stop sharing whenever necessary this is another handy feature in Apple notes that allows you to easily search for text within your notes this feature works specifically within notes on your iPhone but on a MacBook you can search across all notes when there are multiple search results this feature will highlight each one so you can manage them easily after you find the search result that you want you have the option to edit copy delete or use it for other purposes Apple notes has come a long way with its improvements making it a quick and efficient app that gets the job done but there are still a few things that could use some tweaking from Apple the first frustration that I've encountered is that there's no highlight tool it's such a basic feature that should be included sure there's a marker but you can't actually highlight any text the next frustration is that you cannot share notes publicly other note-taking apps allow you to grab a public link for sharing and they even give you the option for password protection another frustration is the update frequency of new features unlike apps such as notion which constantly roll out new features you often find yourself waiting for a major iOS update as a conclusion not- taking apps are very personal things personally I don't need to have all kinds of widgets markdown formats animated wallpapers or databases to write down my thoughts grocery lists or to-do lists what works for me might not work for you Apple notes does enough for all my needs but it might not be enough for power users who need all kinds of complex functionalities want to discover some cool iPhone keyboard tricks then watch this video you'll probably learn new keyboard tricks that you didn't know existed

Channel: Tech Papers

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Id: 8R4vTw8Coyk

Length: 9min 50sec (590 seconds)

Published: Mon Mar 11 2024